Section B: Arrival at Camping Headquarters

Summary of Events after your Arrival

Upon arrival at our Kliphuis Camping Headquarters, a member of the Adventure staff will be available, if requested, to help the Patrol during the initial processing. All Adventure staff are there to ensure that you and your Patrol have a great time.

Checking-In

The Patrol Leader will report to the Camp Registrar on arrival to register the presence of the whole Patrol and will be given a voucher to collect the Patrol’s Adventure Scarves and T- shirts.

The Patrol Leader will attend the Patrol Leaders' Orientation Briefing to discuss Routes and Itineraries given by the Trips Planner and Operations Manager. Two 1:40 000 maps will be handed to Pl.’s at this briefing and it is highly recommended that the map be marked with the exact location of Activity Centres, transport pick-up points and, if applicable, where to meet Activity Staff members. These are clearly marked on which will be on display at the opening.

Participants will have the opportunity to hand in extra money and valuables to the Camp Registrar for safekeeping.

The Mountain Ranger will meet the patrol, if this has not already been done, and attend a talk given by the Adventure Leader and Trips Planner.

Trail Food Issue

The designated No. 2 in the Patrol must report to the Grubmaster to discuss the trail rations, distribution thereof and collection of the first ration packs.

Rations will be issued every few days at Activity Centres. Do not make the mistake of looking at the amount of food and thinking it is not all necessary and may be discarded. Participants are encouraged to bring suitable lightweight sealable containers so as to be able to decant foodstuffs such as sugar, jam, salt etc.

Trail rations that are suitable for strenuous backpacking must be light to carry, be nutritious, reasonably tasty, and easy and fast to cook. The availability of light backpacking rations is limited so, on the trail, the suppers and sometimes breakfasts, will comprise some dehydrated meals. For those of you who may be unaccustomed to dehydrated food, the secret in preparing meals is to make sure that you add the right amount of water as indicated in the instructions on the packet. Use the measuring cup (recommended in the Patrol equipment list) to make sure that you add the correct amount of water.

If you are scheduled to have a special fresh-food meal on a particular day, this food will be issued to you at the Activity Centre

Provision is made in the Adventure Online Application to record special dietary requirements such as Vegetarian, Halaal, Kosher, etc. Whilst we will try to accommodate individual member specific dietary needs, we would, in the main, only be able to accommodate one or two different dietary needs within each patrol. Patrol Leaders are requested to discuss this with members of the patrol and obtain consensus where complex dietary requirements arise.

You may want to pack the supplies according to meals and distribute it as such amongst your patrol.

Place your share of the trail rations in your rucksack for security overnight. Animals have a habit of making off with food left lying in the open. Don't leave scarves, cameras, or any items of kit lying around. Ensure that they are safely stowed away in your rucksack at all times. For security, ensure that there is always at least one member of your Patrol present in your campsite.

Storage of Excess Baggage

Shortly after the Opening Ceremony, you will change out of your uniform and into hiking gear. This must be packed away neatly, into your bag, for use again on the last day. We use a system for luggage collection that is used at airports. Identical airport style luggage handle-type stickers, each uniquely numbered, will be used. You will retain your luggage’s numbered receipt that must be surrendered when your luggage is collected on the last evening.

Excess luggage will be stored off-site and will not be accessible until the end of the Adventure. Ensure that the bag that you bring from home is large enough to house your excess baggage, is able to be locked or sealed and that your total luggage DOES NOT EXCEED 23 kilograms.
Experience has shown that “sealing” ones excess luggage in a black refuse bag is not practical, a sturdier cover-all is needed.
Bring a large label for attaching to your baggage, to additionally aid identification.

Religious Services

A short non-denominational prayer will be said at the Opening Ceremony.

The Trading Post and Bistro at Camping Headquarters

There will be a Trading Post and Tuck Shop at Camping Headquarters. Items for sale there will include cool drinks, a variety of sweets, gas cylinders for backpacking stoves etc. and various souvenir items.

The Bistro will serve toasted sandwiches, pies, muffins, chocolate brownies, ice creams, smoothies and other freshly baked eats. Energade and bottled water will also be available.

Who may participate

Scout Patrols where all Scouts are over the age of 15 (barring very exceptional circumstances) but not yet turned 18 at the start of the Adventure, qualify to enter. Scouter Patrols where all adults are over the age of 18 are welcome to enter too. 

Adventure History

The Heritage Team have posted some interesting facts on previous Adventures. Click here for a trip into the past.